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Constitution and bylaws

CONSTITUTION

NAME

1. The Society shall be known as the MISSION SOCCER CLUB.

 

PURPOSES

2. The purposes of the Club shall be as follows:

a) to foster and develop the game of soccer within the District of Mission;
b) to foster sportsmanship and increase the knowledge, skill and proficiency of its membership in all aspects of the game of soccer; and
c) to cooperate within and without the District of Mission with any person, body, or otherwise whose interests may serve the residents of the community in any athletic endeavour, and particularly, the game of soccer.

 

DISSOLUTION OF MISSION SOCCER CLUB


3. In the event that the Club should at any time be wound up or dissolved, the remaining assets after payment of all debts and liabilities shall be turned over to a recognized charitable organization in the Province or elsewhere in Canada. This provision is unalterable.

 

NO PURPOSE OF GAIN

4. The purpose of the Society shall be carried out without purpose of gain for its members, and any profits or other accretions to the Society shall be used for promoting its purpose.

 

BY-LAWS


ARTICLE 1

DEFINITIONS & INTERPRETATIONS


1) The following are definitions of words and their meanings used within this document:

a) Club, Society, and Association shall refer to the Mission Soccer Club.
b) Youth as applied in this Constitution shall mean an amateur player who has not attained his/her 19th birthday in the year in which he/she has applied for registration.
c) Provincial Association shall mean the British Columbia Soccer Association.
d) District or District Association shall refer to the Provincial District in which the Club has been designated to play by the Provincial Association.
e) Community shall refer to the District of Mission, as defined by the government of British Columbia.
f) Member shall be defined as parents or guardians of any junior member; anyone who serves the Club in the capacity of officer, coach referee, or manager; and anyone paying annual registration fees on behalf of himself/herself to play on any team that the Club may enter in soccer.
g) Junior member shall mean any youth who is registered as a soccer player on a youth team administered by the Club, or any youth serving the Club in the capacity of referee or coach. Junior member shall not be granted voting privileges.
h) Operating Year, in reference to the Club, shall commence on January 1st and end on December 31st of the same year.
i) Mini Soccer refers to Under 6 through Under 12 Divisions.
j) Quorum, for the purpose of determining Club business, shall be a minimum of fifty per cent (50%) of elected Directors for Executive decisions and meetings, and twenty (20) members in good standing other than the Board of Directors for other meetings.

2) Any disputes arising from differing interpretations of this constitution shall be referred to the Executive for a decision.


ARTICLE 2

AFFILIATIONS, MEMBERSHIPS AND DUES

1. The Mission Soccer Club is a member of various Associations and through those bodies shall be affiliated and under the jurisdiction of the BC Soccer Association, and shall be subject to the rules and regulations of that body.

2. The Club shall recognize as members, upon application, all persons qualifying under Article 1.

3. All applications for registration from residents outside the community shall require approval by the Executive.

4. A person ceases to be a member of the club:

a) by delivering his or her resignation in writing to the registrar of the club or by mailing or delivering it to the address of the society
b) at the conclusion of the season for which membership was accepted
c) on his or her death
d) on being expelled, or
e) on having been a member not in good standing for three (3) consecutive months.

5. A member may be expelled by a special resolution of the members passed at a general meeting. The notice of the special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion. The person who is the subject of the proposed resolution for expulsion must be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.

6. All members are in good standing except a member who:

a) has failed to pay his or her current annual membership dues, or any other subscription or debt due and owing by the member to the club, and the member is not in good standing as long as the debt remains unpaid;
b) has not returned when required any property, including uniforms and equipment, belonging to the club, and the member is not in good standing as long as the item(s) have not been returned or as long as adequate compensation has not been paid to the club.

 

ARTICLE 3

OFFICERS

1. The business of the Club shall be conducted by a Board of 8 members which shall be known as the Club Executive.

2. No person shall be considered to be a candidate for election to the Executive unless such person is a member in good standing.

3. The Club Executive shall consist of:

President
Vice-President
Secretary
Treasurer
Registrar
Mini Coordinator
Boys' District Representative
Girls' District Representative

4. The following Officers shall be elected by majority vote or by acclamation at each Annual General Meeting

a) for a term of two (2) years

(i) in odd numbered years, the President, Secretary, Treasurer, Boy's District Representative, one Girl's District Representative
(ii) in even numbered years, the Vice-President, Registrar, and Mini Coordinator

5. Positions shall be effective with the first Club meeting subsequent to the Annual general Meeting. Club Executive shall conduct themselves in a manner which is conducive to the attainment of the objectives of the Club. An Officer of the Club may be removed at any time by the membership upon a motion receiving a two-thirds majority vote at any meeting. An elected or appointed officer of the Club may resign at any time with a written intent to do so as accepted by the Executive.

6. The duties of the officers of the Society shall be such as the terms of the engagement call for and the Board of Directors requires of them, broadly defined as follows:

a)The President shall preside at all meetings of the members of the Club and of the Club Executive. The President shall be charged with the general management and supervision of the affairs and operations of the Club.
b) The Vice-President shall assume the duties of the President in the absence or inability of the latter.
c) The Secretary shall be the clerk of the Club. He/she shall attend all meetings of the Executive and the Club and record all facts and minutes of the proceedings. He/she shall give all notices required to be given to members and Directors. He/she shall be custodian of all documents belonging to the Mission Soccer Club.
d) The Treasurer shall receive, deposit, and make disbursements for the Club, provided that no disbursements are made except upon the authorization of the Executive. The Treasurer shall prepare financial statements as required by the Club and as are necessary to comply with the Societies Act.
e) The Registrar shall be responsible for registration of all members of the Club, ensuring all registrations meet both Club, District and BCYSA requirements.
f) The Referee-in-chief shall be responsible for providing qualified refereeing at all home soccer games. His/her duties shall also include annual training for present or new refereeing personnel, annual assessment of referees, and chairperson of the Disciplinary Committee
g) The Equipment Manager shall collect, store and inventory all Mission Soccer Club existing soccer equipment; and order and obtain all new equipment as requested by the Club.
h) The Mini Coordinator, with the assistance of the Mini Representatives, shall be charged with the general management and supervision of the affairs and operations of mini soccer.
i) The District Representatives shall be the liaison officers between Mission Soccer Club and the District Associations with which the boys' and girls' team are affiliated. All applicable District Association meetings shall be attended by at least one District Representative.
j) The Resources and Communications Officer shall coordinate the purchase, inventory and availability of instructional materiel, a Club Newsletter, and articles as required in the local newspaper.


7) There shall be no remuneration for any Officer of the Club except for expenses which occur as a direct result of work done for the Society.

8) Vacancies on the Executive, however caused, may, so long as a quorum of Directors remain in office, be filled by the Directors from among the qualified members of the Club, if they see fit to do so. If there is not a quorum of Directors, the remaining Directors, if they so choose, shall forthwith call a meeting of the members to fill the vacancy; otherwise such vacancy shall be filled at the next annual general meeting of the members. If the number of Directors is increased between terms, a vacancy or vacancies, to the number of authorized increase, shall thereby be deemed to have occurred, which may be filled in the manner prescribed.

9) The responsibilities of the Executive shall include the authority to hire or contract the services of qualified personnel to perform functions they deem necessary in their absolute discretion to facilitate the functioning of the Club, its programs and the promotion of its purposes.

10) The responsibilities of the Executive shall include the authority to make such policies and procedures as they deem necessary in their absolute discretion to facilitate the functioning of the Club and the promotion of its purposes, and such policies and procedures shall be binding on the members and on all participants in the programs of the Club.

 

ARTICLE 4

MEETINGS

1. The Club shall hold a minimum of four regular meeting per year, including the Annual General Meeting which shall be held at the end of the current regular season, as determined by the Executive.

2. The time and place of each meeting shall be determined by the Executive.

3. Any member in good standing shall be entitled to vote at all meetings unless otherwise stated within these by-laws. Votes shall be cast on the basis of one vote per member. All votes at any meeting shall be cast in person by a show of hands, except in the instance of a secret ballot.

4. The President shall cast no votes except in the case of a tie vote.

5. The order of business at general meetings shall be as follows:

Roll Call
Adoption of previous minutes
Treasurer's report
Correspondence Committee and Officers reports
Old Business
New Business including proposals from the membership
Adjournment

6. The order of business at each Annual General Meeting shall be as follows:

Roll Call
Adoption of previous minutes
Treasurer's Report
Correspondence Committees and Officers reports
Constitutional Amendments
Old Business
Election of Officers
Appointment of Committees/Officers
New Business
Adjournment

7. At each Annual General Meeting, and at any time deemed mandatory, the Executive shall appoint volunteers for the following positions:

Parks and Recreation/Field Coordinator
Scorekeeper and Statistician
Equipment Manager
Referee-in-Chief
Communications Officer
Risk Management Officer
Age Group Reps
Committees deemed necessary to attain objectives of the Club

8. The Chairperson of the Board shall have the authority to call a Special General Meeting at any time upon written request of a majority of the Board, or upon written request signed by ten percent (10%) of the members.

9. It shall be the duty of the Secretary to inform members of general meeting dates. In the case of Annual General Meeting or Special Resolution meetings, such notice shall be in writing not less than 14 days prior to the meeting date. It shall be the duty of the team coach or manager to ensure all members of the Club concerned with her/his team are aware of the time and place of all Club meetings, and to ensure at least one individual represents the team at the meeting.

 

ARTICLE 5

EXECUTION OF DOCUMENTS

1. Deeds, transfers, licenses, contracts and engagements on behalf of the Society shall be signed by the President or Vice-President, and by the Secretary.

2. All club financial transactions shall have two signatures, signed by the Treasurer, and President or one executive member appointed by the executive

 

ARTICLE 6

BORROWING

1. For the purpose of carrying out the objects of the Society, the Directors my borrow or raise or secure the payment of money in such a manner as they think fit, and in particular by the issue of debentures, provided debentures shall not be issued without the sanction of a Special Resolution of the Society.

 

ARTICLE 7

AUDIT OF ACCOUNTS

1. The Board of Directors may from time to time appoint an Auditor or Auditors to hold office for such period as the Directors may determine.

 

ARTICLE 8

CONSTITUTIONAL AMENDMENTS

1. Alterations to the Constitution or to the By-laws may be made at any Special Resolution meeting or at the Annual General Meeting where a quorum is present. Such Alterations or amendments shall have been proposed and submitted in writing to the Club secretary, for circulation to Executive and/or member coaches not less than thirty days in advance of the meeting on which a vote is to be taken on the amendment. Circulation may be in written form, by telephone, or by meeting.

2. Amendments shall become effective when reviewed by BCYSA and filed and registered with the Registrar of companies.

 

ARTICLE 9

PARLIAMENTARY AUTHORITY

1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Society may adopt and any statues applicable to this organization.

ARTICLE 10

GENERAL

1. The Club shall maintain an account at a bank or Credit Union within the community.
2. The Club shall maintain a postal box at the local Post Office which will serve as the permanent address for the Club.
3. The Club shall carry a suitable liability insurance policy covering the Club, its officers, coaches, mangers, players and officials.
4. The signing officers for all Club business shall be the Treasurer, President or one other member of the executive as appointed by the executive.

 

Mission Soccer Club - July 2011